Digital Lease Management Software - Processing & Signing

Managing lease documents manually - printing, signing, filing, and tracking expiration dates - is time-consuming and error-prone. Missing a lease expiration date can mean losing a tenant or missing a rent increase opportunity. With Blocks PMS, you can process and sign leases digitally, track expiration dates automatically, and never miss a renewal opportunity.

The Challenge of Manual Lease Management

Without digital lease management, lease processing is inefficient:

• Paper-Based Process: Printing, signing, and filing paper leases is time-consuming
• Missing Expiration Dates: Forgetting to renew leases means losing tenants or rent increases
• Scattered Documents: Lease documents stored in files are hard to find
• Manual Tracking: Manually tracking expiration dates in Excel is error-prone
• No Automation: No automatic reminders for upcoming renewals
• Inefficient Signing: Physical signing requires in-person meetings

Digital Lease Processing

Create Leases Digitally

Process leases entirely online:

• Digital Lease Forms: Create lease agreements using digital templates
• Customizable Templates: Customize lease templates to your needs
• Auto-Population: Automatically populate tenant and property details
• Terms Management: Set rent amount, duration, deposit, and terms
• Document Generation: Generate professional lease documents instantly

Digital Lease Signing

Sign leases without in-person meetings:

• Electronic Signatures: Sign leases electronically from anywhere
• Tenant Signing: Tenants can sign leases remotely
• Multi-Party Signing: Both landlord and tenant can sign digitally
• Signing Status Tracking: Track signing progress in real-time
• Legal Compliance: Electronically signed leases are legally binding

Secure Document Storage

Store all lease documents securely in one place:

• Cloud Storage: All leases stored securely in the cloud
• Easy Access: Access any lease document instantly
• Search Functionality: Search leases by tenant, property, or date
• Version Control: Track lease versions and amendments
• Backup & Recovery: Automatic backups ensure documents are safe

Lease Expiration Tracking

Automatic Expiration Tracking

Never miss a lease expiration:

• Expiration Date Tracking: System tracks all lease expiration dates automatically
• Visual Calendar: See all upcoming expirations in calendar view
• Days Remaining: See exactly how many days until expiration
• Priority Sorting: Sort leases by expiration date priority
• Bulk View: View all expiring leases at once

Lease Expiry Reminders

Automated reminders ensure you never miss a renewal:

• 90-Day Reminders: Reminded 90 days before expiration
• 60-Day Reminders: Reminded 60 days before expiration
• 30-Day Reminders: Reminded 30 days before expiration
• 7-Day Reminders: Final reminder 7 days before expiration
• Customizable Schedule: Set reminder frequency to your preference

Renewal Management

Manage lease renewals efficiently:

• Renewal Workflow: Streamlined renewal process
• Renewal Notifications: Notify tenants of upcoming renewals
• Rent Increase Tracking: Track and apply rent increases during renewal
• Renewal Documents: Generate renewal documents automatically
• Renewal History: Track renewal history for each tenant

Lease Management Features

Complete Lease Information

All lease details in one place:

• Tenant information and contact details
• Property and unit details
• Lease start and end dates
• Rent amount and payment terms
• Deposit amount and terms
• Lease terms and conditions
• Maintenance responsibilities

Lease Amendments

Manage lease changes efficiently:

• Document lease amendments digitally
• Track all changes and modifications
• Version history for each lease
• Amendment notifications to tenants

Lease Analytics

Insights into lease portfolio:

• Lease expiration calendar
• Average lease duration
• Renewal rate tracking
• Lease turnover analysis
• Rent trend analysis

Benefits of Digital Lease Management

Time Savings

• Process leases in minutes vs. hours
• No printing or filing required
• Instant document access
• Automated expiration tracking eliminates manual calendar management

Never Miss Renewals

• Automated reminders ensure timely renewals
• Maximize rent increase opportunities
• Maintain stable occupancy
• Reduce tenant turnover

Improved Organization

• All leases in one centralized location
• Easy search and retrieval
• No lost or misplaced documents
• Complete lease history

Professional Service

• Digital signing is modern and professional
• Faster lease processing impresses tenants
• Efficient service builds tenant satisfaction
• Better tenant relationships

Legal Compliance

• Electronically signed leases are legally binding
• Complete documentation for legal purposes
• Audit trail for all lease activities
• Compliance with lease regulations

Lease Renewal Best Practices

Early Renewal Contact

• Contact tenants 90 days before expiration
• Discuss renewal terms early
• Offer incentives for early renewal
• Build positive relationships

Rent Increase Strategy

• Research market rates before renewal
• Apply reasonable rent increases
• Communicate increases clearly
• Provide advance notice as required by law

Renewal Documentation

• Update lease terms if needed
• Generate renewal documents promptly
• Ensure both parties sign before expiration
• Store renewed leases securely

How Digital Lease Management Works

The process is streamlined:

1. Create Lease: Create lease using digital template with tenant and property details
2. Set Terms: Set rent, duration, deposit, and all lease terms
3. Send for Signing: Send lease to tenant for electronic signing
4. Sign Electronically: Both parties sign lease digitally
5. Store Securely: Lease stored securely in cloud with automatic backup
6. Track Expiration: System tracks expiration date automatically
7. Automated Reminders: Receive reminders before expiration
8. Renewal Process: Initiate renewal process when ready

Getting Started with Digital Lease Management

Start managing leases digitally today:

• Sign Up: Start your 60-day free trial
• Create First Lease: Create your first digital lease using templates
• Upload Existing Leases: Upload and digitize existing lease documents
• Set Expiration Dates: Set expiration dates for all leases
• Enable Reminders: Configure automated lease expiry reminders
• Process Renewals: Use digital process for all renewals

Conclusion

Lease management doesn't have to be a paper-based, manual process. With Blocks PMS, you can process and sign leases digitally, track expiration dates automatically, and never miss a renewal opportunity. Save time on lease processing, improve organization, maximize renewal opportunities, and provide professional service to tenants.

Stop managing paper leases. Start managing leases digitally with Blocks PMS. Never miss a renewal opportunity again, and provide modern, efficient service to your tenants.